BID SUBMISSION WITH PROCESS | HOW TO SUBMIT A TENDER?
Updated on : 2020-Dec-16 16:06:47 | Author :
WHAT IS BID SUBMISSION?
A tender or bid submission created by a prospective provider in response to missive of invitation to tender. It manufactures a suggestion for the availability of products and/or services.
INSTRUCTION FOR ONLINE SUBMISSION OF BIDS:-
1. Bidder ought to log into the location well earlier for bid submission in order that they'll transfer the bid in time, that's on or before the bid submission time. Bidder is answerable for any delay because of alternative problems.
2. The bidder has got to digitally sign and transfer the desired bid documents one by one as indicated within the tender document.
3. The bidder has got to choose the payment choice as “offline” to pay the tender fee / EMD as applicable and enter details of the instrument.
4. Bidder ought to prepare the EMD as per the directions laid out in the tender document. The initial ought to be posted/couriered/given head to head to the involved official, latest by the last date of bid submission or as laid out in the tender documents. The small print of the DD/any alternative accepted instrument, physically sent, ought to tally with the small print out there within the scanned copy and also the knowledge entered throughout bid submission time. Otherwise, the uploaded bid being rejected.
5. Bidders area unit requested to notice that they ought to essentially submit their monetary bids within the format provided and no alternative format is appropriate. If the worth bid has been given as a typical BoQ (BILL OF amount) format with the tender document, then a similar is to be downloaded and to be crammed by all the bidders. Bidders area unit needed to transfer the BoQ file, open it and complete the white coloured (unprotected) cells with their several monetary quotes and alternative details (such as the name of the bidder). No alternative cells ought to be modified. Once the small print is completed, the bidder ought to put it aside and submit it online, while not ever-changing the computer filename. If the BoQ file is found to be changed by the bidder, the bid is rejected.
6. The server time (which is displayed on the bidders’ dashboard) are thought-about because the civil time for referencing the deadlines for submission of the bids by the bidders, gap of bids etc. The bidders ought to follow this point throughout bid submission.
7. All the documents being submitted by the bidders would be encrypted victimization PKI (public key infrastructure) secret writing techniques to make sure the secrecy of the info, the info entered can not be viewed by unauthorized persons till the time of bid gap. The confidentiality of the bids is maintained victimization the secured Socket Layer 128-bit secret writing technology, knowledge storage secret writing of sensitive fields is completed.
8. The uploaded tender documents become legible solely when the tender gap by the licensed bid openers.
9. Upon the self-made and timely submission of bids (that is when Clicking “Freeze Bid Submission” within the portal), the portal can provide a self-made bid submission message and a bid outline are displayed with the bid no. and also the date & time of submission of the bid with all alternative relevant details.
10. The bid outline has got to be written associated unbroken as an acknowledgement of the submission of the bid. This acknowledgement is also used as an associate entry pass for any bid gap conferences.
ADDITIONAL RESOURCES:
